{"id":186790,"date":"2021-10-01T13:44:19","date_gmt":"2021-10-01T13:44:19","guid":{"rendered":"https:\/\/www.amitree.com\/?p=186790"},"modified":"2023-07-06T13:22:05","modified_gmt":"2023-07-06T13:22:05","slug":"email-organization-tips-for-conquering-your-inbox","status":"publish","type":"post","link":"https:\/\/www.amitree.com\/resources\/blog\/email-organization-tips-for-conquering-your-inbox\/","title":{"rendered":"Email Organization: Tips for Conquering Your Inbox"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">If you\u2019re like most, your email inbox is a major cornerstone of your workday. Checking your email is probably the first thing you do when you get in each morning and it guides how the rest of your day goes.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">With so much hinging on that all-important inbox, though, it becomes a serious problem if your inbox is flooded and overwhelmingly disorganized. It\u2019s just a matter of time before an important email is lost in the shuffle and buried under emails about semi-annual sales and webinars you\u2019ll never attend.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">With email organization, where do you begin? There are plenty of ways to tackle this seemingly Everest-sized task to help you feel more in control of your days.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">How to Organize Emails: Top Tips<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">If you\u2019re not sure how to organize your email or where to start, this is your lucky day. Start with these email organization tips you can use with nearly any email provider.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Find an Email Organization App<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">When you\u2019re trying to tackle a problem that\u2019s beyond your scope, the #1 rule is to ask for help. In <a href=\"https:\/\/www.amitree.com\/resources\/blog\/9-tips-to-organize-emails-in-gmail\/\">organizing your inbox<\/a>, the best place to find help is an email organization app that can help you stay in control of your emails in the long term.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Take <a href=\"https:\/\/pages.amitree.com\/folio-gf-1\/\">Folio by Amitree<\/a> for example. This app integrates with Gmail, Outlook, and more so there\u2019s no need to hop back and forth between your email and another tool. Folio automatically organizes your incoming emails by client or project so you can keep each project separate. It has other features too, like a handy timeline of tasks within each folder and sharing capabilities, but it all starts with getting an inbox that doesn\u2019t turn your mind into a whirlwind.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Have a Clean-Out Routine<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">In organizing your home, the best way to make space is to have fewer things, and the same is true for your email. Throughout the day, you could be getting dozens of emails and triaging them as they come in, ignoring the ones you know aren\u2019t important. But if you do that day after day, the backlog keeps growing.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Establish a routine for cleaning out any unread or unsorted emails. You might find it easiest to address each one during the day when it comes in. Or, it might be best to set aside time at the end of each day to <a href=\"https:\/\/www.amitree.com\/resources\/blog\/what-is-inbox-zero-in-gmail-and-how-to-achieve-it-in-2021\/\">clean out your inbox<\/a>. Either way, it needs to be frequent and consistent so you don\u2019t build up too much of a backlog.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img fetchpriority=\"high\" decoding=\"async\" src=\"https:\/\/www.amitree.com\/wp-content\/uploads\/2021\/10\/get-familiar-with-the-unsubscribe-button-1024x1024.jpeg\" alt=\"\" class=\"wp-image-186793\" width=\"478\" height=\"478\" srcset=\"https:\/\/www.amitree.com\/wp-content\/uploads\/2021\/10\/get-familiar-with-the-unsubscribe-button-1024x1024.jpeg 1024w, https:\/\/www.amitree.com\/wp-content\/uploads\/2021\/10\/get-familiar-with-the-unsubscribe-button-300x300.jpeg 300w, https:\/\/www.amitree.com\/wp-content\/uploads\/2021\/10\/get-familiar-with-the-unsubscribe-button-150x150.jpeg 150w, https:\/\/www.amitree.com\/wp-content\/uploads\/2021\/10\/get-familiar-with-the-unsubscribe-button-768x768.jpeg 768w, https:\/\/www.amitree.com\/wp-content\/uploads\/2021\/10\/get-familiar-with-the-unsubscribe-button-125x125.jpeg 125w, https:\/\/www.amitree.com\/wp-content\/uploads\/2021\/10\/get-familiar-with-the-unsubscribe-button.jpeg 1200w\" sizes=\"(max-width: 478px) 100vw, 478px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Get Familiar with the \u201cUnsubscribe\u201d Button<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Speaking of having fewer emails in your inbox, you can take it a step further and make sure you get fewer emails coming in in the first place by unsubscribing. Ask you\u2019re cleaning out your emails, if you come across a recurrent email that you no longer need to receive like a newsletter from an old <a href=\"http:\/\/linkedin.com\" target=\"_blank\" rel=\"noreferrer noopener\">LinkedIn <\/a>contact, it takes just seconds to click \u201cunsubscribe.\u201d That\u2019s one fewer email you\u2019ll have to clean out next time.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Set Up Ongoing Filters<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">As we noted, the key benefit of Folio is that it automatically sorts your emails by clients and projects. You can also go further, though, by setting up filters or rules for emails that you want to have if you need them, but you don\u2019t need to see as they come in. Take marketing emails with discount codes for example. You want them to be there so you can pull them when you need to buy something, but you don\u2019t want them cluttering up your inbox.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Set up a folder for specific types of emails like this, such as a \u201ccoupons\u201d folder. Set up a filter so that when emails from specific email addresses come in, they bypass your inbox and go directly to that folder.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Try the One-Minute Rule<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The <a href=\"https:\/\/www.today.com\/series\/one-small-thing\/how-stop-procrastinating-one-minute-rule-t161890\" target=\"_blank\" rel=\"noreferrer noopener\">one-minute rule<\/a> is an email management tip countless people swear by. It\u2019s simple: if an email comes in that you can resolve in one minute or less, like an email that just needs a quick answer to a question, take care of it right away. If it will take more time, set aside time for later to tackle it. Make sure you mark the email in some way to remind yourself to come back to it, such as turning on a flag, marking it as \u201cunread,\u201d or pulling it into a task list.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Start Archiving<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Archiving is a built-in capability for nearly every email tool like Outlook and Gmail, and it can make your inbox and other folders far less overwhelming. When there are emails you don\u2019t need anymore, there should be an \u201carchive\u201d option you can click when you have the emails open or selected. This essentially hides the emails so they\u2019re still there if you need them but they aren\u2019t visible in your folders or your inbox.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you need to access your archived emails, they\u2019re easy to reach. In Gmail, your archived emails will appear when you search for a keyword they relate to, as long as you have \u201cAll Emails\u201d selected in your search. In Outlook, your archived emails will be in a separate \u201cArchived\u201d folder that you can search.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Controlling Your Emails and Not the Other Way Around<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Your inbox doesn\u2019t have to be an overwhelming and stress-inducing mess. The tips above seem simple, but adding up all these small changes will give you a more organized inbox that fits your workflow. Start with the tip that will make the largest difference in one blow: using an email organization tool. Begin the process by learning more about Folio by Amitree and <a href=\"https:\/\/www.amitree.com\/try-folio\/\">signing up <\/a><a href=\"https:\/\/pages.amitree.com\/folio-gf-1\/\">for <\/a><a href=\"https:\/\/www.amitree.com\/try-folio\/\">a free trial<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you\u2019re like most, your email inbox is a major cornerstone of your workday. Checking your email is probably the first thing you do when you get in each morning and it guides how the rest of your day goes. With so much hinging on that all-important inbox, though, it becomes a serious problem if<a class=\"excerpt-read-more\" href=\"https:\/\/www.amitree.com\/resources\/blog\/email-organization-tips-for-conquering-your-inbox\/\" title=\"ReadEmail Organization: Tips for Conquering Your Inbox\">&#8230; Read more &raquo;<\/a><\/p>\n","protected":false},"author":2,"featured_media":186791,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[1],"tags":[243,246,43,248,245,247,244,249],"class_list":["post-186790","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","tag-email-organization","tag-email-organization-app","tag-email-organization-in-gmail","tag-email-organization-tips","tag-how-to-organize-emails","tag-how-to-organize-your-email","tag-organize-your-email","tag-tips-for-organizing-your-email"],"featured_image_src":"https:\/\/www.amitree.com\/wp-content\/uploads\/2021\/10\/email-organization-tips-for-conquering-your-inbox.jpg","author_info":{"display_name":"Amitree","author_link":"https:\/\/www.amitree.com\/resources\/author\/amitreeadmin\/"},"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Email Organization: Tips for Conquering Your Inbox - Amitree<\/title>\n<meta name=\"description\" content=\"Email Organization is the most valuable tool in maintaining productivity and keeping peace of mind while you work. Click here to learn how to organize emails.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.amitree.com\/resources\/blog\/email-organization-tips-for-conquering-your-inbox\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Email Organization: Tips for Conquering Your Inbox - Amitree\" \/>\n<meta property=\"og:description\" content=\"Email Organization is the most valuable tool in maintaining productivity and keeping peace of mind while you work. Click here to learn how to organize emails.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.amitree.com\/resources\/blog\/email-organization-tips-for-conquering-your-inbox\/\" \/>\n<meta property=\"og:site_name\" content=\"Amitree\" \/>\n<meta property=\"article:published_time\" content=\"2021-10-01T13:44:19+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2023-07-06T13:22:05+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.amitree.com\/wp-content\/uploads\/2021\/10\/email-organization-tips-for-conquering-your-inbox.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1500\" \/>\n\t<meta property=\"og:image:height\" content=\"1214\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Amitree\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@amitreeinc\" \/>\n<meta name=\"twitter:site\" content=\"@amitreeinc\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Amitree\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.amitree.com\\\/resources\\\/blog\\\/email-organization-tips-for-conquering-your-inbox\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.amitree.com\\\/resources\\\/blog\\\/email-organization-tips-for-conquering-your-inbox\\\/\"},\"author\":{\"name\":\"Amitree\",\"@id\":\"https:\\\/\\\/www.amitree.com\\\/#\\\/schema\\\/person\\\/55aa04796c74bfbc51bc02c1dbcfe3e2\"},\"headline\":\"Email Organization: Tips for Conquering Your Inbox\",\"datePublished\":\"2021-10-01T13:44:19+00:00\",\"dateModified\":\"2023-07-06T13:22:05+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/www.amitree.com\\\/resources\\\/blog\\\/email-organization-tips-for-conquering-your-inbox\\\/\"},\"wordCount\":963,\"publisher\":{\"@id\":\"https:\\\/\\\/www.amitree.com\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/www.amitree.com\\\/resources\\\/blog\\\/email-organization-tips-for-conquering-your-inbox\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.amitree.com\\\/wp-content\\\/uploads\\\/2021\\\/10\\\/email-organization-tips-for-conquering-your-inbox.jpg\",\"keywords\":[\"email organization\",\"email organization app\",\"email organization in Gmail\",\"email organization tips\",\"how to organize emails\",\"how to organize your email\",\"organize your email\",\"tips for organizing your email\"],\"articleSection\":[\"Blog\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.amitree.com\\\/resources\\\/blog\\\/email-organization-tips-for-conquering-your-inbox\\\/\",\"url\":\"https:\\\/\\\/www.amitree.com\\\/resources\\\/blog\\\/email-organization-tips-for-conquering-your-inbox\\\/\",\"name\":\"Email Organization: Tips for Conquering Your Inbox - Amitree\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.amitree.com\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/www.amitree.com\\\/resources\\\/blog\\\/email-organization-tips-for-conquering-your-inbox\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/www.amitree.com\\\/resources\\\/blog\\\/email-organization-tips-for-conquering-your-inbox\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.amitree.com\\\/wp-content\\\/uploads\\\/2021\\\/10\\\/email-organization-tips-for-conquering-your-inbox.jpg\",\"datePublished\":\"2021-10-01T13:44:19+00:00\",\"dateModified\":\"2023-07-06T13:22:05+00:00\",\"description\":\"Email Organization is the most valuable tool in maintaining productivity and keeping peace of mind while you work. 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